Syndromic surveillance allows local and state public health officials to analyze events of public health interest, monitor healthcare data for events that could affect public health, and share data and analyses. These events include infectious/non-infectious disease, weather surveillance, and mass gathering events.
Syndromic surveillance gives public health the ability to monitor disease indicators in near real-time to detect clusters of disease earlier than traditional public health methods. When patients use a healthcare service (in this case, a hospital/urgent care center), their de-identified information is submitted to the BioSense (cloud-based) Platform and accessed by the public health community.
As of January 4, 2016, all emergency rooms and urgent care centers in the state must report syndromic data for registered patient visits to the state daily to the Bureau for Public Health (BPH). The reporting requirements are explained in the relevant part of the Reportable Disease Rule (§64-7-12) pertaining to syndromic surveillance in West Virginia. Those who fail to report may be subjected to administrative and/or criminal penalties.
Facilities wishing to submit data to the BPH should contact Jessica Hoffman to initiate the Onboarding Process.
The purpose of syndromic surveillance is to receive near real-time patient information, including demographic and diagnostic information. Currently, the BPH requires a daily submission rate of 95% or better to be placed into the live (Production) environment. Epidemiologists will work with facilities and their IT teams to ensure data quality. The following documents provide guidelines for sending HL7 v.2.5.1 compliant messages from emergency department and urgent care settings to public health authorities.
(Posted January 30, 2024) The West Virginia Syndromic Surveillance Program will continue accepting syndromic surveillance registrations under the Promoting Interoperability Programs or the Quality Payment Program for the remainder of the 2024 reporting period and continuing with the 2025 reporting period. It is the registrant’s responsibility to know the requirements of the particular Federal Rule under which you are registering and reporting.